🧠 Best Productivity Apps for ADHD (That We Actually Use to Run a Business)
Let’s be real. Most productivity advice isn’t built for ADHD brains. Endless tabs. Notifications everywhere. Another to-do list you’ll forget tomorrow.
We’ve tried it all — and we’ve rage-deleted most of it.
This is not a generic roundup. It’s our real-world list of the best productivity apps for ADHD — the exact tools we use daily at PhilanthroPeak Coaching.
These tools help us plan smarter, focus faster, and actually follow through. Even on the hard days.
Our Picks: The Best Productivity Apps for ADHD in 2025
🧘♀️ Focus Flow – ADHD Productivity Planner
Best for: Gentle planning that doesn’t trigger perfectionism.
Focus Flow is one of the best productivity apps for ADHD planning because it adapts to your energy and brain, not someone else’s schedule.Built by an ADHD coach, Focus Flow helps you create realistic, flexible plans that match your energy and attention span.
✨ Understands the chaos. Doesn’t add to it.
🧙 Marketing Magic – AI Copy Assistant
Best for: Writing content fast when your brain feels scrambled.
This ADHD-friendly tool gives you structure, prompts, and content you can actually use.
✨ Perfect for neurodivergent coaches and solopreneurs.
🤖 Motion – AI Time-Blocking Calendar
Best for: Automating your day when executive function disappears.
Motion auto-schedules your to-do list and re-prioritises when things shift.
✨ Designed for ADHD time blindness.
🧰 Best Productivity Apps for ADHD
📥 SaneBox – Declutter Your ADHD Inbox
Best for: Stopping email overwhelm.
SaneBox hides the noise so your inbox only shows what matters.
✨ Saves your dopamine for things that count.
🎬 Opus Clip – Repurpose Long Videos Without the Overwhelm
Best for: ADHD creators who need content without editing hell.
Opus Clip uses AI to pull out the best bits and auto-generate short-form video.
✨ Saves hours. Reduces friction.
🔗 Try Opus Clip
🎯 AdCreative.ai – ADHD-Friendly Ad Creation
Best for: Marketing when perfectionism strikes.
AdCreative.ai builds scroll-stopping ads and headlines fast — no Canva burnout.
✨ Helps you launch quickly and focus on what matters.
🔗 Try AdCreative.ai
💼 Fiverr – Delegate What Drains You
Best for: Outsourcing when executive function is gone.
From admin to design, Fiverr helps you hire freelancers who do the things you don’t have energy for.
✨ Smart ADHD strategy: outsource the hard stuff.
🔗 Check Out Fiverr
🐻 Focus Bear – Build ADHD-Friendly Routines
Best for: Building consistency without rigidity.
Focus Bear combines Pomodoro timers, habit tracking, and distraction blockers — designed for neurodivergent brains.
✨ Ideal for ADHD business owners working on structure.
🔗 Try Focus Bear
🎯 AdCreative.ai – ADHD-Friendly Ad Creation on Autopilot
Best for: Entrepreneurs with ADHD who freeze up at a blank Canva screen.
AdCreative.ai uses AI to generate scroll-stopping ad creatives and headlines — without overthinking, second-guessing, or losing hours tweaking fonts.
We use it to launch quickly, test fast, and move on. No perfectionism, no burnout. Just solid creatives that convert.
✨ Ideal for ADHD founders who want to market without getting stuck in the details.
💼 Fiverr – Outsource the Stuff That Drains You
Best for: Delegating when executive function is tapped out.
Fiverr lets you hire freelancers for design, admin, tech, and more — perfect for ADHD business owners who can’t (and shouldn’t) do it all.
We use Fiverr when we’re hitting decision fatigue or when a task’s been sitting on our list way too long.
✨ Pro tip: Hire help before you need it.
🐻 Focus Bear – Routines + Focus Mode for ADHD Brains
Best for: ADHD creators who need support sticking to healthy routines.
Focus Bear combines productivity tools with built-in habit tracking, Pomodoros, and “focus mode” blocks — all designed with neurodivergent brains in mind.
It even blocks distractions and helps you build morning/evening routines.
Hands down one of the best productivity apps for ADHD if you struggle with consistency or transitions.
💡 How We Chose These Tools
These are the best productivity apps for ADHD because they keep us in motion — even when executive function disappears.
We didn’t just Google “best productivity apps for ADHD” — we battle-tested every one of these in real business life. Here’s what made them keepers:
✅ Low cognitive load – Simple, not overwhelming
✅ Mobile + desktop friendly – We work everywhere
✅ AI support – Let the tools do the thinking
✅ Built-in accountability – Like Focus Bear and Focusmate
✅ Flexible, not rigid – Like Focus Flow and SaneBox
✅ Neurodivergent-safe – Tools that adapt to us, not the other way around
🔄 How We Stack Them Together (Without Melting Down)
Here’s how we combine these ADHD productivity tools into a stack that actually flows:
🧠 Focus Flow → Plan the week around your energy
📂 ClickUp → Break big goals into doable tasks
📆 Motion → Auto-schedule tasks into your day
👯 Focusmate/Focus Bear → Keep you accountable + focused
📥 SaneBox → Declutter your inbox and free up dopamine
✍️ Marketing Magic/ChatGPT → Write clear, ADHD-friendly content
🎬 Opus Clip → Repurpose content without the editing burnout
🎯 AdCreative.ai → Create high-converting ads with minimal brain drain
👨💻 Fiverr → Delegate what you avoid (before it snowballs)
🧩 ADHD Productivity Flow:
Plan → Break Down → Automate → Focus → Ship → Repeat
🎯 Coaching That Makes It Stick
The ADHD Business Compass™ is our 12-week coaching programme for ADHD entrepreneurs who are ready to build systems that actually work for their brain — not someone else’s ideal.
We don’t just recommend the best productivity apps for ADHD — we help you build custom systems around them inside The ADHD Business Compass™. We show you how to:
Design your own ADHD-friendly productivity system
Stay consistent (even when you feel inconsistent)
Build and scale your business without burnout
✨ No fluff. No shame. Just clear, customisable support that meets you where you are.
❓ ADHD Productivity App FAQs
What’s the best productivity app for ADHD?
There’s no one-size-fits-all, but we recommend Focus Flow for planning, Motion for scheduling, and Focus Bear for routines.
Are there free ADHD productivity tools?
Yes! Many apps offer free plans or trials, including Motion, ClickUp, ChatGPT, and Grammarly.
Do these apps help with ADHD focus and motivation?
Yes — especially when stacked together in a system. The key is reducing friction, starting fast, and using tools that support (not shame) your natural rhythms.
Do I need all of these?
Nope. Start with 2–3 that solve your biggest pain point — then layer as needed. Need help choosing?
📈 Bonus Tips to Boost Your ADHD Workflow
Add tools to your favourites bar so they’re one click away
Use visual dashboards (like Notion or ClickUp) to reduce mental load
Schedule weekly reviews to check what’s working — and drop what’s not
Stick with good enough — done is better than perfect
